This is a single section from Chapter 7. Read the full chapter here.

Have you consulted the Privacy Commissioner, the Ministry of Justice and the GCPO?

Consult the Privacy Commissioner, the Ministry of Justice and the GCPO when developing new policies and legislation that may affect the privacy of individuals.

 

The Privacy Commissioner and Ministry of Justice should always be consulted where policy and legislative proposals potentially affect the privacy of individuals.

The following uses of information raise specific issues on which further advice should be sought from legal advisers, the Privacy Commissioner, the Ministry of Justice, and the GPCO:

 

  • Public register: A database or register that contains personal information, and that members of the public can search through.

 

  • Information matching: The comparison by electronic means of one set of records held by one agency with those held by another agency to find records in both sets of data that are about the same person.

 

  • Information sharing: The sharing of information between agencies (including between public and private agencies) to provide public services. New information sharing arrangements, that would otherwise breach the Privacy Act, should be governed by an Approved Information Sharing Agreement (“AISA”). The Ministry of Justice has produced guidance on AISAs

 

  • Transfer out of New Zealand: Sending information by any method to a body outside New Zealand (such as the sending of passport data to the border agencies of other countries or authorising banking records to be held overseas). Information sent outside New Zealand may no longer have the protection of the Privacy Act 1993 or other New Zealand laws or values. Also, the receiving jurisdiction may not have comparable safeguards to those found in New Zealand law. An appropriate level of additional safeguards should therefore be provided.

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